Self Service Users
Last updated
Last updated
The Self Service Users page, accessed via the User Management section of Builder, is where you can add, edit and manage your Self Service users. Self Service users are the people who you are delivering service to and who are using Enate Self Service.
Note that the Self Service Users page will only appear if you have a Self Service instance configured.
You can see a list of your existing Self Service users, and information such as their first name, last name, username, email address, company, when they last logged into Self Service, and whether or not they can view community requests i.e. if they can view all of the requests that have been submitted to their company in Self Service.
You can customise the order in which you want to view your Self Service users by clicking on each column header.
Additionally, you can choose to only show Self Service users that belong to a particular company by using the company filter option at the top of the page.
You can also use the search function at the top of the page.
To add a new self service user, go to the ‘Self Service Users’ page in Builder’s User Management section click the '+' icon at the top of the screen. This will bring up the ‘Add Self Service User’ pop-up where you can enter the person's details.
In the General tab you can add the following details:
Company | The organisation this user works for. | Mandatory. Note that once the user has been added, the company they belong to can no longer be changed. |
Username | User’s username, with which they login to all Enate applications | Mandatory |
First Name | User’s first name | Mandatory |
Last Name | User’s last name | Optional |
The user’s work email address | Mandatory | |
Language | User's preferred language | Optional |
Time zone | The user’s local Time zone | Mandatory |
Calendar | The working calendar for this user | Optional |
Send Welcome Email | If you switch this on, the self service user will receive an automatic emails, such as a 'Welcome to Self Service' email and emails relating to the status of their submitted requests. | Optional |
Can view 'My Company Requests' | If this option is switched on, the self service user can see community requests when they are logged into Self Service. This means that they can see requests submitted to their company. | Optional |
In the Password tab you then need to set the self service user's password. Please note that passwords:
Should not contain the username, first name or surname of the user.
Should contain at least contain 8 characters.
Should not contain more than 16 characters.
You can edit the details of an existing user by clicking on the menu link on the right-hand side of the contact. All attributes can be modified.
You can also see what edits have been made to a user account and when, as well as when the user account was created, by clicking on the Show Activity button.
You can delete a Self Service user by clicking on the menu link on the right-hand side of the contact.
Note: deleting a Self Service user is a logical delete only; the user account is effectively retired. The account can be reactivated at any point.
You are able to reactivate or "undelete" retired Self Service users by activating the system-wide ‘Show deleted items’ button. This will show you your retired users which will be greyed out in your grid. Clicking on the menu option of a retired user will shows you an option that allows you to reactivate that user account and set them as an active user.
You can reset the password of a Self Service user by clicking on the menu link on the right-hand side of the contact and selecting 'Change password'. You can then give them a new password as per password policy.
