Quickfind with Custom Data – Configuration and Rules

Setting a Custom field as Searchable, adding a Short Code

You can set a Custom Data Field to be an explicit search field as part of the configuration when creating Custom Data items in Builder. Steps are as follows:
When creating / editing the Custom Data item, tick the ‘Searchable’ flag and specify a text character for the Short Code to be entered by users in Quickfind.
You can specify up to two characters, but they must be unique in the system. They are case insensitive, so it does not matter whether you / the end users enter in upper or lower case when using.
Click ‘OK’ to save changes. This code will now be shown in the Quickfind list in Work Manager, and people can search for Work Items with this field.

Further Details

Searchable Data Types

Currently, the following data types can be set as searchable in Quickfind:
  • Short Text
  • List (not multi-value list)

Reserved shortcodes

If you try to set a shortcode which is reserved by the system for standard attributes, the screen will display a validation message and stop you from making this update.
The following shortcodes is reserved for standard system usage; you cannot use them:
  • r: Work Item reference number
  • ‘RE:’ and ‘FW:’ are also blocked from, as this may impact searching against e.g. titles which come from emails subjects.
  • Further shortcodes are reserved for future system usage: T, S, SD, DD, ED, AU, OU and RD.

Default Short Code for a User

You are able to set one of the shortcodes in the list to be your default shortcode. If a shortcode is selected, this will mean that you will not have to input the prefix (e.g. ‘p:’ before the search text).
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Outline
Setting a Custom field as Searchable, adding a Short Code
Further Details
Searchable Data Types
Reserved shortcodes
Default Short Code for a User