Views of your Data

This advanced search feature available in the Views screen gives you a flexible way to view the work items in your business area by allowing you to specify multiple different combinations of search criteria, letting you view your work item data precisely how you want to.

You can access the ‘Views’ tab from the Nav section. When you hover over the 'Views' option here, you'll also see a list of your Saved Views (if you have any), sorted in alphabetical order. You can easily created Saved Views when working with your data in the Views tab, so you don't have to enter your search criteria each time.

Searching

To use Views, enter your search criteria by setting its Field, Condition (e.g. Equals, Greater Than etc.), and Value against which to evaluate the Condition.

The table below gives more detailed information about the standard fields available in the system.

Field Name	Description of Field	Type of condition that can be used	Value
Action Type	This lets you search for Actions of a particular type.	Begins With Equals	Select from: Manual, Manual with Peer Review, Send Email, Send Email and Wait, Start Case, ABBYY OCR, Wait for Sub Cases to Complete, and Trigger External API.
Assigned To	This lets you search for work items based on who they are assigned to or whether or not they have been assigned to someone.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter the name of a worker
Context	This lets you search for work items with a specific context i.e. customer, contract, service	Equals	Select a customer, contract and service from the dropdown
Due	This lets you search for work items based on when they are due.	Equals Is Empty Is Not Empty Not Equal Greater Than Greater Than Or Equals To Less Than Less Than Or Equals To Between	Select a date
End Date	This lets you search work items based on when they have been completed i.e. they have been marked as Closed.	Equals Is Empty Is Not Empty Not Equal Greater Than Greater Than Or Equals To Less Than Less Than Or Equals To Between	Select a date
Last Updated By	This lets you search for work items based on the human/digital worker who last updated the work item.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter the name of a worker
Last Updated On	This lets you search for work items based on the datetime the item was last updated by a human/digital worker.	Equals Is Empty Is Not Empty Not Equal Greater Than Greater Than Or Equals To Less Than Less Than Or Equals To Between	Select a date
Owned By	This lets you search for work items based on the owner of the item i.e. the person who currently has ultimate responsibility for the work item.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter the name of a worker
Parent Process Name	This lets you search for work items based on their parent process e.g. searching for the name of a Case will return the Actions of the Case in your search.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter the name of a parent process
Parent Reference	The reference number of the work item which started this one, e.g. parent Case.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter a reference number
Queue	The work Queue which Cases/Tickets/Actions get sent to based on their routing rule.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter the name of a Queue
Reference	The unique reference number e.g. 101342-T.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter a reference number
Running	This lets you search for work items based on their status. Running work items are work items in a state or To Do, In Progress, Waiting	Equals	Select Yes if you want to search for work items that are in a state of To Do, In Progress or Waiting. Select No if you want to search for work items that are not in a state of To Do, In Progress or Waiting.
Schedule	This lets you search for Cases based on their schedule	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, select a schedule from the dropdown
Schedule Period	This lets you search for Cases based on their schedule period.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter a schedule period
Schedule Structure	This lets you search for Cases based on their schedule structure.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, select a schedule structure from the dropdown
Schedule Year	This lets you search for Cases based on their schedule year.	Equals Is Empty Is Not Empty Not Equal Greater Than Greater Than Or Equals To Less Than Less Than Or Equals To Between	If the condition you have selected is Equals, Not Equal, Greater Than, Greater Than Or Equals To, Less Than or Less Than Or Equals To then enter a year. If the condition you have selected is Between, enter the two different years that you want to search between.
Service Line	This lets you search for work items based on the overall area of the business the work item runs under, e.g. ‘Payroll’.	Begins With Equals Is Empty Is Not Empty	Select a service line from the dropdown
Service Provider	This lets you search for work items based on the company delivering service for the work item, usually your company.	Begins With Equals Is Empty Is Not Empty	Select a service provider from the dropdown
Started	This lets you search for work items based on when the when the work item was started.	Equals Is Empty Is Not Empty Not Equal Greater Than Greater Than Or Equals To Less Than Less Than Or Equals To Between	Select a date
Started By	This lets you search for work items based on who started the work item.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter the name of a worker
Started By Method	This lets you search for work items based on how they got started, e.g. incoming email, automatic schedule, manually.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, select from: Workflow, Manual, Self Service, Robotics, Email, Ticket, Bulk Upload, Schedule, Linked Work Item
Ticket Category Level 1	This lets you search for Tickets based on their Ticket category level 1 i.e. the highest level of Ticket categorisation e.g. ‘Healthcare Request’.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter a Ticket Category Level 1 value
Ticket Category Level 2	This lets you search for Tickets based on their Ticket category level 2 i.e. the next level of Ticket categorisation e.g. ‘International Travel Coverage’.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter a Ticket Category Level 2 value
Ticket Category Level 3	This lets you search for Tickets based on their Ticket category level 3 i.e. the most detailed-level of Ticket categorisation e.g. ‘Eligibility Query’.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter a Ticket Category Level 3 value
Title	This lets you search for work items based on their title - a brief text description of the work item, often the subject of the original email.	Begins With Equals Is Empty Is Not Empty	If the condition you have selected is Begins With or Equals, enter a title of the work item
Work Item Type	This lets you search for work items based on their work item type i.e. if they're a Ticket, Case or Action.	Equals	Select Case, Ticket or Action

You can also select Fields based on any custom data fields that have been configured in your system.

You can add as many additional sets of conditions as you wish by clicking on the green plus icon.

Once you have entered your search conditions, click Search to reveal your search results. Your total number of search results will be shown at the top of the grid.

Choosing which Data Columns to see in Search Results

As with your Work Inbox and Owned work grids, you can choose which data columns you wish to see or hide in your search results grid by clicking on the Cog icon above the Search Results grid.

A ‘Display and Columns Settings’ popup will appear, allowing you to select which data columns you would like your search results to display.

Note: These custom data column preferences will stay the same when you do multiple searches, and when you next log back in.

Grouping and Ordering

You are also able to Group and Order your search results by selecting your Group By and Order By preferences from their respective dropdown lists.

Note: Only a single grouping criteria can be specified, and results will be loaded when you click on and expand an individual group.

Saving Your Views

You can also save your views which allows you to call them up again whenever you want. There is no limit to the number of views that you can save.

You can access your Saved Views by clicking on the Saved Views link.

Here you can search for a specific Saved View and rename and delete your Saved Views.

You can copy the name of your Saved View by clicking on the copy button on the tab:

Copy/Paste into Excel

You can copy and paste information from the Views grid into an Excel spreadsheet by selecting the information you want to copy and using Ctrl C and Ctrl V. The information that is copied and pasted includes any applied filters. The column titles will automatically be copied and pasted as well.

You are also able to to copy and paste all of the information from the Views grid by using Ctrl-A.

Note: only information that has loaded in the Views grid will be copied across.