Notifications
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Enate's Notifications keep you up to date on what's happening with any Tickets, Actions and Cases you're interested in to keep you in the loop at all times. You've got lots of flexibility with how you receive notifications, in terms of which items you follow, what events you're notified about for them and how they're delivered to you.
You've got various options at your disposal:
Follow individual Work Items
Follow all Work in your Work Inbox
Follow all work in your Queues
You can choose to get notifications about a particular work item - just open it in Work Manager and click the 'Follow' option in the header bar.
You can 'Unfollow' a work item at any point by clicking 'Unfollow' from the work item screen.
In addition to choosing to follow an individual work item, you can also use the notifications settings page to specify more generally which notifications you want to automatically receive. There are two parts to this:
First, you specify which work items you want to receive, e.g. item's in your own Work Inbox.
Further to this, you specify which events about those work items you want to be notified about.
See below for details ..
My Work Inbox
You will receive notifications for work items that are in your work inbox i.e. work items that are assigned to you.
This is switched on by default for all users.
My Queues
You will receive notifications for work items that are in Queues that you are in and/or manage.
This option is switched on by default for Team Leaders.
In addition to this, you need to choose which events you want to be notified about for these Work Items.
The options are as follows:
New Information Received
A new email or Self Service Note has been received on the work item
Users subscribed to receive notifications for a work item in its related group to this (e.g. Case/Actions or the child/parent of a split Ticket) will also receive the notification.
Work Item Assigned to Me
Assigned user of a work item has changed to me
Only the person the work item is being assigned to will receive the notification.
New Work Item into Queue
Assigned Queue of a work item has changed to a Queue that I am in and/or manage
New File Added
A new file has been manually uploaded by an agent to the files tab of the work item
Users subscribed to receive notifications for a work item related to this (e.g. Case/Actions or the child/parent of a split Ticket) will also receive the notification.
Due Date 'At Risk' Reminder
Due date of the work item is deemed to be at risk. This is calculated by subtracting the expected time for the work item to take with an additional 30 minutes from the due date/time.
E.g. if the work item is due to be completed at 17.00 and the time expected to complete the work item is 1 hour, the Due Date 'At Risk' Reminder will be sent at 15.30.
Note that this notification will not be sent if:
the work item is in a state of Draft
the work item is in a state of In Progress and assigned to a user
the work item is in a state of Waiting AND its due date has been configured with the option 'Add Wait Time To Due Date'
Anyone subscribed to receive notifications for the parent of this work item (if there is one) will also receive this notification.
Work Item is Overdue
The due date of the work item has been missed and it is now overdue.
Anyone subscribed to receive notifications for the parent of this work item (if there is one) will also receive this notification.
Action Rejected
A robot has actively rejected an Action, or repeatedly failed to process it
Anyone subscribed to receive notifications for the parent Case of the Action will also receive this notification.
Case Needs Attention
A Case has encountered a problem and requires intervention before it can proceed.
Users subscribed to receive notifications for a work item Related to this (e.g. Case/Actions or the child/parent of a split Ticket) will also receive the notification. Note that the person who rejected the Action within the Case will not receive the notification.
Peer Review Completed
The peer review of an Action has completed
Anyone subscribed to receive notifications for the parent Case of the Action will also receive this notification. Note that the person who completed the peer review will not receive the notification.
The Notifications icon shows you how many unread notification messages you have.
Clicking on the Notifications icon will display your Notifications Centre.
This will show the notification messages you have received (displaying the latest 100 notifications), sorted into 'All' and 'Unread'.
Clicking on the notification will take you to the work item it relates to.
You also have the option to mark individual and (from the ellipses menu) all notifications as read.
The Do Not Disturb option turns off all email and browser pop-up notifications. Note: you'll still continue to receive notifications in your Notifications Centre.
If you have Browser pop-up notifications turned on, whenever a notification is generated they will appear on the bottom-right of your screen. Clicking on the link to the work item will take you direct to that work item.
Browser pop-up notifications will appear on any screen as long as you are logged into a Work Manager session.
You may need to adjust your browser settings in order for browser pop-up notifications to appear. If you need to do this, you will be alerted in the Notifications Centre.
To adjust your browser settings, go to Settings > Privacy and Security > Site Settings > Permissions > Notifications and adjust the settings to ensure that sites can send notifications to your browser.
Email notifications will contain a link to the work item they relate to. If a user is already logged in to Enate, clicking on the link will take them straight to that work item. If the user has logged out, clicking on the link will take them to the Enate log in screen. Once they have logged in, they will be taken straight to the work item.
In addition to seeing your notifications within the Work Manager Notifications Centre, as browser popups and via email, you can also set to see your browser popups within various parts of your Desktop, e.g. in your windows start menu and on your machine's lock screen.
Sounds can also be turned all turned on within your desktop's notifications settings to allow for sounds to play whenever a desktop notification shows.
You can choose to turn off ALL notifications by selecting this option in your User Settings tab at the top of the Notifications Settings section.
While this option is switch on, no notifications will be generated for you. Your preferences will have been saved for when you want to turn notifications back on.
While you're following a work item, you'll receive a notification whenever any of the occur - things like changes in state, changes in its assignee, etc.. If you have , you will receive copies of your notifications via those channels too.
You can only follow an individual work item by manually clicking to follow it from its work item screen. The one exception to this rule is when you're following a Ticket and that Ticket is subsequently set to . In that circumstance you will automatically be set to follow all the Tickets that the original was split into.
When you click to follow a work item, you will only be set to following that work item and not work items that are related to it e.g. other Actions in a Case, or any.
You can choose which notifications you want to receive and how by going to your and clicking to view your .
You can choose to receive notifications for work items in your and/or for work items in your .
For each event you subscribe to, you will automatically get notified in Work Manager in the (via the Notifications icon in the header bar) - with a counter showing the number of unread notifications. However you can additionally choose if you also want to be notified by and/or by .
You can adjust your notification preferences by clicking on the 'Notification Settings' option or by going to you and then clicking to view ''.
Email notifications will be sent to the email address that is .
The address that the email will be sent from is .
